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BLS International

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Work Visa

Work Visa

Documents required for filling visa application

I. GENERAL REQUIREMENTS

  • Visa Application Form

Form must be filled out on-line, printed out and signed personally by the applicant (for minors, the application shall be signed personally by at least one of the parents or a legal guardian while submitting the application).

All entries should be properly filled out - no blanks.

  • 1 passport size color photograph

Size 35 x 45 mm.
White background.
Not older than 6 months.
Printed on high quality paper with no retouch.
Please verify the requirements (Visa information → Photograph).

  • Original passport

Passport or other travel document and one copy of the identification page, copy of the pages with Schengen/Polish national visas (if issued) and copy of page with signature on the passport.

Travel document must be: not older than 10 years, valid for at least 90 days after the planned departure day from Poland/Schengen and containing at least 2 blank pages. (If you travel to Poland for the first time, please submit an explanation on your will to return to the Philippines before expiration of your visa and submit the proof of those circumstances).

  • Non-refundable visa application fee to be paid upon submission of visa application.
  • A copy of Philippine Government issued ID.
  • Proof of ties in the Philippines:
    • Proof of social security contributions, if relevant.
    • Copy of real estate property – title-deed, if relevant.
    • Proof of family ties in the Philippines (e.g. birth certificate of children or marriage certificate). These certificates should be issued by the Philippine Statistics Authority (PSA).

II. SUPPORTING DOCUMENTS

  • Confirmed flight ticket reservation with booking number with fixed dates - one way ticket.
    Do not buy the ticket until a visa has been granted.
  • Proof of Travel Medical Insurance

    TRAVEL MEDICAL INSURANCE (TMI) - certificate of TMI issued by a company from the list of approved insurance companies which meet the necessary conditions referred to in Article 25 (1) (2) (a) and Article 25 (1b) of the Act of 12 December 2013 on Foreigners - available at https://www.gov.pl/web/diplomacy/visas (handwritten certificates will not be accepted; the name of the insured should be written in Latin alphabet; TMI must be valid in the Schengen area and for the entire duration of stay; the TMI's minimum coverage is 30.000 euro and it must cover costs of any emergency medical treatment and repatriation for medical reasons as well as in case of death repatriation of the deceased).

  • Proof of financial means of the applicant
    Bank certification, bank books, personal bank statements showing regular income, credit card statements or balance covering the last six months.
  • Proof of recent occupation a) If employed:
    • Certificate of employment
    • Certificate of leave absence
    • Latest Income Tax Return

    • b) If self-employed:

  • b) If self-employed: a) If employed:
    • Proof of company registration issued by the Department of Trade Industry DTI)/Securities Exchange Commission SEC registration of business
    • Latest Income Tax Return
    • Business Financial Statement
  • NBI (National Bureau of Investigation) Clearance authenticated by the Department of Foreign Affairs (validity is 6 months from date of issuance).
  • For non-Filipino applicants who have valid residence status in the Philippines
    • Copy of Alien Certificate Registration (ACR) valid at least three months beyond the date of departure from the territory of the Member States
    • When applying for national visas: Non-criminal record not older than 6 months, legalized or with an Apostille.

III. DOCUMENTS TO SUBMIT SPECIFICALLY FOR WORK

  • Original and a copy of work permit. In case the work permit is not required according to the Polish regulations, the employer's letter confirming the intention to employ the foreigner must be presented.
  • Documents proving the scope of activities of the employer. (Printout from the Polish company registry (KRS - Krajowy Rejestr Sądowy) or CEIDG - Centralna Ewidencja i Informacji o Działalności Gospodarczej, documents confirming the income, amount of the income tax and the number of persons employed).
  • Preliminary employment agreement (original in and its photocopy).
    The preliminary employment agreement must stipulate place, conditions and character of employment. The document shall be signed by both parties and drawn up in Polish and English.
  • Written declaration from the employer
    The letter should confirm the intention to employ the alien as well as the character of employment, the position and the salary of the employee. The document must also include the contact details of the employer as well as the statement on providing the employee with social security scheme in Poland at the actual start of performing employment duties.
  • Proof of appropriate accommodation for the intended duration of stay.
    • Certificate of registration (zameldowanie)
    • Lease agreement,
    • Hotel reservation,
    • Other lending contract.

    Documents shall contain information about the cost of living.

  • CV of the applicant
  • Diploma of vocational or academic education of the applicant and its copy with apostille.

*IMPORTANT NOTE:

1. The Embassy of the Republic of Poland does not give back the documents that are submitted with the application and the applicant is advised to make an appropriate number of copies of documents that she/he might need in the future.

2. All documents need to be attached in originals with its copies if required below. Copies are sufficient only when it is specifically mentioned in the list.

3. Incomplete applications may result in negative decision in your visa case.

4. The Embassy reserves the right to request additional information/documentation and, if deemed necessary, to interview the applicant in person.

5. The required documents have to be translated into Polish or English in a separate document according to the instructions below.

6. Official documents which were neither issued in the Philippines nor in Poland must be legalized or have an apostille.

7. The passport remains at the Embassy during the review of the documents.

8. Please arrange your documents according to this checklist.

9. When in possession of all documents from the list, book your appointment with Visa Application Center in Manila or Cebu BLS.

10. The consul will make the decision on the visa within 15 calendar days. Exceptionally, the time to make the decision can be extended up to 45 day.

11. After receiving the visa, please inform yourself regarding possible exit requirements on the part of Philippine authorities and bear in mind that the Embassy can offer neither advice nor support in this matter.